From the menu on the left, select Users and then click New User
You will now see the input mask for new users. In the default setting, not all areas are expanded.
WebConnect works according to the principle of data avoidance in order to operate the system according to all rules of data security and data privacy. You can work with a minimum of data entry, but you have the option of optimally controlling the system by entering more data.
If you create a new user, the username and password are sufficient as information, as well as the assignment of the desired connection or connections.
In the following we describe all fields and the possible settings.
Enter the mandatory information in the Edit user area:
- User name
- Password
- Repeat password (to confirm)
A user can log on to this WebConnect installation with this data. If 2FA is enabled, they will be prompted to set up 2FA in their personal 2FA application when they log in for the first time.
The Profile section is optional.
- Surname
- E-mail address
- Organization
- phone number
All of these values are optional and are used as follows. If you set the e-mail address, the forgotten password function is active. This requires the email in the user account. With email set, you can invite the users via email and also send a manual password link to the user. The other fields individualize the dashboard. Here's an example.
These dates:
Lead to the following display in the dashboard:
The Configure 2FA section requires that 2FA is enabled for everyone by the administrator.
- Reset 2FA
- 2FA Key Confirmed - if this field is active, then the user has set up their 2FA
By activating the Reset 2FA field, the administrator can force the user to be prompted to set up a new 2FA code the next time they log in. This is needed when a user has lost their 2FA. Only administrators can perform this function. For this reason, we always recommend setting up 2 administrators so that they can each perform this as a backup for the other. If you only have an administrator account, there is no way to reset this 2FA code if you lose it and the only thing left is a new installation.
WebConnect Support has no way of doing anything here, since the user data is only stored in encrypted form during the installation. There is no central user database.
Various limitations can be set in the Account Restrictions area.
- Login disabled - Access is blocked
- Password expired - the next time you log in with the old password, the user will be prompted to set a new password.
- Only allow access after this time
- Do not allow access after this time
- Allow access after this date
- Disable access after this date
- Time zone (region and location)
Set times:
Select date:
Set individual time zone for the user:
Password Expired allows you to force users to change their password. You should set this function during the initial setup so that when the user logs in for the first time with the password assigned to him, he sets a password that only he knows.
With the time settings, you can limit the times of day at which a specific user is only allowed to access remotely.
With the date settings, you can automatically allow a user access from a certain date (new employee for example) or stop access from a certain date (terminated employee for example).
In the Permissions area, you can grant users specific rights.
- Administration - user has full rights (please always create at least 2 accounts)
- Create New User - User is allowed to create and manage other user accounts
- Create new user group - User is allowed to create and manage user groups
- Create new connection - User is allowed to create and manage connections
- Create new connection group - User is allowed to create and manage connection groups
- Create new distribution profile - user can create and manage distribution profiles
In the Connections area, you can assign individual connections to the user.
To do this, connections must be created beforehand. If you assign him connections, he can only see and access these. If you do not set anything here, the user can see and access all connections.
With Save you create the user, with Save + Invite you create the user and send him an email with the access data, with Cancel you delete all entries